In this article, we'll summarise the Fixed reports available for Learn and explain how they're most commonly used. For each report, we'll share a link to a more detailed article for you to explore further.
We'll cover:
- What is a Fixed report?
- Understanding the Fixed reports: What they are and why you use them
- 6 key metrics and where you'll find them in a Fixed report
- Which Power BI report replaces each Business Objects report?
What is a Fixed report?
Fixed reports are ready-to-use reports designed to help you manage your LMS efficiently. They are called "Fixed" because their structure - columns, names, and layout - cannot be modified. However, they offer great versatility. Each report includes a summary dashboard highlighting key business metrics, with a range of filters to help you drill down into specific details.
Once you've applied filters, you can save your selections as a View. This allows you and your stakeholders to return instantly to the same filtered state when you next view the report. You can also schedule reminders to key stakeholders to return to the report and see updated data, ensuring everyone has access to the same insights.
Understanding the Fixed Reports: What they are and why you use them
First, here's a list of all the Fixed reports for Learn, along with a summary of their contents.
Full list of reports
| Report title | Purpose |
| Accreditation analysis report | Shows the status of all your continuous and fixed accreditations. |
| Added learning report |
View and analyse data about learning records which your people have added themselves. |
| Catalogues, courses, and lessons administration report | An administrator-focussed report looking at catalogue, course, and lesson set-up on your Learn site. |
| Course ratings report | View information about the course ratings that your people have submitted. |
| View and analyse data about the CPD (Continuing Professional Development) Programmes to which people are assigned. | |
| Evaluations report | View and analyse data about course, lesson and event evaluations that your people have submitted. |
| Event management and analysis report | Shows attendance, bookings, cancellations, and no-shows for past and future events. |
| Future event dates notification report |
View data about the future event notification requests your people have submitted. |
| Learning hours report | Summary information about the volume of learning hours achieved by your people. |
| Shows completion and non-completion information for mandatory and/or elective learning. | |
| People overview report | Shows summary people data from Learn and Perform covering courses, reviews, and objectives. |
| Playlists report | View and analyse playlists that your people have created |
| SCORM question analysis report | Analyse question-level data contained in the SCORM 2004 modules that your people have taken. |
| Discover which courses and lessons have relationships with skills in Learn. | |
| Skills assignment report | View details of the relationship between users and groups with skills and skill profiles. |
| User imports report | Shows the results of the latest user data import that occurred on your Learn site. |
| An administrator-focussed report looking at the user and group set-up on your Learn site. |
Why you'll use the reports
For this section, we've categorised the Fixed reports based on why you'd use them:
Track compliance and learning activity
Reports summarised in this section:
- People overview report
- Learning progress report
- Accreditation analysis report
- CPD report
- Added learning report
- Playlist report
The people overview report
This report summarises high-level activity in Learn and Perform, providing top-level information about Courses, Objectives, and Reviews.
Explore the People Overview report.
Learning progress report
The Learning Progress report is by far the most used Fixed report. Use it to track overall progress on mandatory and elective Course assignments and view upcoming monthly training requirements for the year. This report includes all training, including training that repeats (Accreditations).
It's your 'go-to' report for all things compliance:
If you've previously used Business Objects, this report replaces the Course Compliance report. The report also includes a summary of repeat training due to expire over the next 12 months. If you'd like to get a more detailed view of Accreditation progress, take a look at the Accreditation analysis report.
Explore the Learning Progress report.
Accreditation analysis report
With the Accreditation analysis report, you can focus specifically on accreditation progress. View detailed progress on continuous and fixed accreditations, track upcoming monthly expirations, and access User status with a single click. With this report, you can:
- See a breakdown of completion progress for continuous and fixed accreditations
- See the ‘big picture’ of accreditations that will expire each month for the coming year
- Follow a ‘one-click’ route to see Users with a status of complete, expired, not started or suspended
If you've previously used Business Objects, this report replaces the Accreditation Detail and Accreditation Trajectory reports. View Repeat training with Accreditations 101 for the big picture of Accreditations in Learn LMS.
Explore the Accreditation Analysis report.
CPD report
Use the CPD report to get a high-level dashboard showing completion numbers. It includes one-click access to completion status, a monthly CPD timeline, and drill-down to User and activity details.
With this report you get:
- A high-level dashboard showing overall completion numbers
- One-click exploration of who has – and has not – completed their CPD assignments
- A monthly timeline of CPD by completion over the past 365 days with drill-through
- The option to look at detailed information down at individual user / CPD learning activity level
View Continuous Personal Development 101 for the big picture of CPD in Learn LMS. If you've previously used Business Objects, this report directly replaces the CPD report.
Added learning report
The Added Learning report provides a summary of learning your people have completed outside of Learn, such as attending a webinar, conference, or research. Get data on the number and types of added learning records, user participation, time logged, and details on when and where activities occurred.
Explore the Added Learning report.
Playlist report
In Learn, users can create playlists of Courses to complete later, making it easy to save content for later or quickly access frequently used Courses. All users get one default playlist, called ‘Saved for later’. Additional Courses can be added to this Playlist, and new Playlists can be created from scratch.
The playlist report contains the following:
- Total number of playlists
- Total number of default and user-created playlists
- Total number of Courses added to a playlist
- Total number of Courses that have been added to playlists
- Total number of playlists that contain courses, and how many are empty
- The Courses that are most frequently added to playlists
Evaluate learning
Reports summarised in this section:
Evaluation report
Get the feedback you need to improve learning effectiveness with the Evaluation report. View evaluation request statistics, completion rates, overall CSAT, NPS, and Star Ratings. There's also a question and answer analyser to drill into specific questions or User details.
View Create, share, and report evaluations to find out more about evaluations in Learn LMS. If you've previously used Business Objects, this report directly replaces the below reports:
- Event Evaluation summary
- Course Evaluation summary
- Lesson Evaluation summary
Explore the Evaluations report.
Course Ratings report
In Learn, when a user completes a Course, they are invited to give a rating on a simple '1 to 5 stars' scale. The Course Ratings Report analyses the responses given and provides the following:
- The number of ratings that have been received
- The average rating for a Course
- A drill-through option to see person-by-person ratings received
This simple level of feedback can help simplify your evaluation strategy. View Simplify your evaluation strategy with the Course rating report in The Academy to hear how we use this report.
SCORM question analysis report
SCORM is an industry-standard format used by eLearning authoring tools and all LMS systems. When eLearning is published at SCORM 2004 standard, Learn will record individual answers to questions. The SCORM 2004 analysis report details those question-level interactions.
Monitor Instructor-led training activity
Reports summarised in this section:
Event management and analysis report
The Event Management and Analysis report provides high-level summary metrics, and detailed insights about past and future Events, to help you plan your Event schedule, and effectively manage capacity.
From the summary metrics, you can apply specific filters to drill down into the details with just a few clicks, allowing you, for example to:
- Spot trends for Event 'no-shows'
- Spot trends for Event cancellations
- Monitor and manage capacity for future Events
- See which Events have the highest and lowest attendance
If you've previously used Business Objects, this report replaces the below reports:
- All event dates
- Event attendees
- Users with no event bookings
View Instructor-led Training 101 for the big picture of Events in Learn LMS.
Explore the Event management and analysis report.
Future Event dates notification report
In Learn, Users or their managers can submit a notification request when they want to attend an event that is either not currently scheduled or doesn’t have a suitable date. This lets Learn administrators know there’s interest in a particular Lesson - even if no sessions are currently available.
The Future Event Dates Notification report brings all these requests into one place to help administrators track and respond to this demand
Keep your LMS neat, tidy, and running smoothly
Reports summarised in this section:
- Catalogues, Courses, and Lessons administration report
- Users, Groups, and sign-in history report
- User import report
- Field mapping report
- Course Ratings report
Catalogues, Courses, and Lessons administration report
The Catalogues, Courses, and Lessons administration report is a vital housekeeping tool for keeping your Learn LMS organised and efficient. You'll get an overview of assignments, enabled status, and the relationships between Courses, Catalogues, and Lessons. The report shows:
- Total number of Catalogues, Courses, and Lessons in Learn LMS
- Status of Courses and Lessons (enabled/disabled)
- Catalogues without assigned Courses or Groups
- Courses without Lessons or assigned users
- Lessons not linked to Courses or users
- Relationships between Courses, Catalogues, and Lessons
Explore the Catalogues, Courses and Lessons administration report.
Users, Groups, and sign-in history report
The Users, Groups, and sign-in history report contains everything you need to track starters and leavers, sign-in activity, key metrics, user roles, and groups without managers to keep your Learn LMS organised.
This report helps keep your Learn LMS organised. It shows:
- Starters and leavers over the past year
- User sign-ins and key dashboard metrics
- LMS roles to ensure correct access
- Groups without an assigned manager
Explore the Users, Groups, and sign-in history report.
User import report
Many customers use an automated People-data feed to transfer information from an HR source to Learn LMS. The User Import report identifies issues from the previous night's data feed, like users not created or having invalid/duplicate information.
The User import report details any exceptions or failures with the previous night's data feed.
If you've previously used Business Objects, this report directly replaces User import report.
Explore the User Import report.
Field mapping report
The field mapping report shows the labels given to the custom fields available in Learn LMS - an essential reference when you're filtering reports based on your custom fields.
Explore the Field Mapping report.
Course Ratings report
In Learn, when a user completes a Course, they are invited to give a rating on a simple '1 to 5 stars' scale. The Course Ratings Report analyses the responses given and provides the following:
- The number of ratings that have been received
- The average rating for a Course
- A drill-through option to see person-by-person ratings received
This information can be really helpful in auditing the effectiveness of content in your Learn.
6 key metrics and where you'll find them in a Fixed report
| Key metric | Fixed report |
| Compliance rate | Learning progress report |
| Course completion rate | Learning progress report |
| Learning hours | Learning hours report |
| CSAT score | Evaluation report |
| NPS score | Evaluation report |
| Number of sign-ins | Users, groups, and sign-in history report |
Which Power BI report replaces each Business Objects report?
Not sure which report to use? This table will help. It lists each standard Business Objects report and the corresponding Power BI report. Follow the links for a walkthrough of each report:
Discover more about the Fixed reports
Want to get the most out of Fixed Reports? Our step-by-step guides cover the top queries on compliance and Event management, helping you use Fixed Reports effectively while learning key techniques along the way.
When you're ready to explore further, view Key techniques for using the Fixed reports in which Gary walks through real-world use cases.
Need quick answers? Check out FAQ, Reporting and Analytics with Power BI, packed with over 100 common questions and links to in-depth resources. You can also join our regular Ask Me Anything: Reporting live events - come along and ask your question directly to our panel of experts.
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