Reporting - The Catalogues, Courses, and Lessons administration report

*** Please note, this article refers to the All-new Reporting and Analytics. View the FAQ for more details. ***

In this article, we'll explore the Catalogues, Courses, and Lessons administration report. This report is available to all customers with Power BI. We'll summarise what the report includes, and how it might be used, along with key things to know about the report.

The report is an essential housekeeping tool. View this report regularly to keep your Learn LMS organised and running smoothly. The report shows:

• How many catalogues, Courses, and lessons exist in your Learn LMS
• How many Courses and Lessons are enabled/not enabled
• Which Catalogues have no Courses assigned
• Which Catalogues are not assigned to any groups
• Which Courses contain no lessons
• Which Courses are not assigned to any users
• Which Lessons are not assigned to any courses
• Which Lessons are not assigned to any users
• The relationships between your Courses, Catalogues and Lessons

Watch the video below to find out more:

Important things to know about this report 

The report is dashboard-driven with interactive metrics designed to let you focus on the data that matters most.

Some key things to know about the report:

• It shows enabled and un-enabled Catalogues, Courses and Lessons
• A course in Learn does not have to be in a Catalogue
• A course in Learn can be in more than one Catalogues
• A course containing no Lessons will never be visible to your users
• There is a data export limit of 150,000 rows

How often does the reports database refresh?

• The report database refresh twice a day
• A time stamp showing the most recent database refresh is shown in every fixed report
• The 'database refresh' timestamp can also be added to a user-created report
• Each Dataset is refreshed individually, so the time stamp may differ between reports using different Datasets
• Where a fixed report and a user-created report are built using the same dataset, the time stamp will be the same

Find out more about reporting and analytics with Microsoft Power BI

Join us live for Key techniques for using Power BI fixed reports in The Academy. We'll start with a tour of the Power BI reporting area, then, we’ll open up the Learning Progress report and using real-life examples, we’ll dive into the detail.

If you're using Reporting and Analytics already and have a question, come along to our 'Ask me Anything' events in the Academy to ask questions and share feedback directly with the team.

Join us for our update and roadmap live event to see the latest feature releases and roadmap for the next quarter and share feedback directly with the team. 

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