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Reporting - The Event management and analysis report

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Matt Troy
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*** Please note, this article refers to Reporting and Analytics with Power BI. View the FAQ for more details. ***

The Event management and analysis report provides high-level summary metrics, and detailed insights about past and future Events, to help you plan your Event schedule, and effectively manage capacity.

From the summary metrics, you can apply specific filters to drill down into the details with just a few clicks, allowing you, for example to:

We'll summarise what the report includes, and how it might be used, along with the filter and drill-through options available. 

We'll cover:

Event management dashboard

The report dashboard is split into two key areas - 'Events in the past', and 'Events today and in the future':

REPORTING_EventManagementDashboard.png

From either selection, you can drill through to look at a detailed list for past/future Events. To see all Events, select 'All events'. Filters can be adjusted to include or exclude unenabled Users.

Note that Event efficiency rates are only calculated where the event has an entry for the maximum number of attendees, here in Event | Booking management: EVENT_BookingManagement_Capacity.png

The report has a data export limit of 150,000 rows.

Video tour of the Event management and analysis report

 

How to use filter and drill-through with the Event management and analysis report

There are two key techniques to get from the summary to the detail. 

Apply filters at 3 levels

As with all fixed reports, the Event management and analysis report is supplied with a selection of filters to help you find the detail you're looking for. There are 3 places where filters can be applied: to all pages, to this page, and to a specific visual.

Watch the video below to see the filters configured for this report:

Data drill-through

Data drill-through takes you from summary-level information, right through to the granular detail you need. Watch the video below to see examples with Event management and analysis report:

Your FAQs answered 

Follow the links for detailed step-by-steps to answer key questions about learning activity. In each case, we'll share options to dive further into the detail and get exactly the information you need:

How often does the reports database refresh?

  • The report database refresh twice a day
  • A time stamp showing the most recent database refresh is shown in every fixed report
  • The 'database refresh' time stamp can also be added to a user-created report
  • Each Dataset is refreshed individually, so the time stamp may differ between reports using different Datasets
  • Where a fixed report and a user-created report are built using the same dataset, the time stamp will be the same
REPORTING_DateRefreshed.png

Discover more about the Fixed reports

Want to get the most out of Fixed Reports? Our step-by-step guides cover the top queries on compliance and Event management, helping you use Fixed Reports effectively while learning key techniques along the way.

When you're ready to explore further, view Key techniques for using the Fixed reports in which Gary walks through real-world use cases.

Need quick answers? Check out FAQ, Reporting and Analytics with Power BI, packed with over 100 common questions and links to in-depth resources. You can also join our regular Ask Me Anything: Reporting live events - come along and ask your question directly to our panel of experts. 

Don't have your Academy account yet? Contact your Customer Experience Manager or the Support Team to sign up today.

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