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Reporting - The Catalogues, Courses, and Lessons administration report

Matt Troy
Updated
ℹ️ Info: This article refers to Reporting and Analytics with Power BI. View the FAQ for more details.

In this article, we'll explore the Catalogues, Courses, and Lessons Administration report. We'll summarise what the report includes, how it might be used, and key things to know about it.

The report is an essential housekeeping tool. View this report regularly to keep your Learn LMS organised and running smoothly.

We'll cover:

Watch the video below to find out more:

Key information in the report

The report shows:

  • How many catalogues, Courses, and Lessons exist in your Learn LMS
  • How many Courses and Lessons are enabled/not enabled
  • Which Catalogues have no Courses assigned
  • Which Catalogues are not assigned to any Groups
  • Which Courses contain no Lessons
  • Which Courses are not assigned to any Users
  • Which Lessons are not assigned to any Courses
  • Which Lessons are not assigned to any Users
  • The relationships between your Courses, Catalogues and Lessons
  • Course and Lesson categories used in the LMS

Important things to know about this report 

The report is dashboard-driven with interactive metrics designed to let you focus on the data that matters most.

Some key things to know about the report:

  • It shows enabled and un-enabled Catalogues, Courses and Lessons
  • A course in Learn does not have to be in a Catalogue
  • A course in Learn can be in more than one Catalogues
  • A course containing no Lessons will never be visible to your users
  • There is a data export limit of 150,000 rows

How to review Course and Lesson descriptions to ensure consistency

Clear and standardised Course and Lesson descriptions in an LMS ensure consistency, make expectations transparent, and help learners easily understand and find relevant content. This report can help you keep track!

  1. Select View for Courses or Lessons:REPORTING_CourseLessonDescriptions.png
  2. Select Course/Lesson descriptions:REPORTING_CourseLessonDescriptionsSelectLesson.png
  3. View descriptions. From here you can export the table to Excel if required: REPORTING_LessonDescriptions.png
💡 Pro Tip: Save a report view so you can get straight back to this filtered view of the report.  Schedule a report reminder to nudge the team to review descriptions.

How often does the reports database refresh?

  • The report database refreshes twice every 24 hours
  • A time stamp showing the most recent database refresh is shown in every fixed report
  • The 'database refresh' time stamp can also be added to a user-created report
  • The 'database refresh' time stamp displays in GMT/BST time
  • Each Dataset is refreshed individually, so the time stamp may differ between reports using different Datasets
  • When a fixed report and a user-created report are built using the same dataset, the time stamp will be the same
REPORTING_DateRefreshed.png

Discover more about the Fixed reports

Want to get the most out of Fixed Reports? Our step-by-step guides cover the top queries on compliance and Event management, helping you use Fixed Reports effectively while learning key techniques along the way.

When you're ready to explore further, view Key techniques for using the Fixed reports in which Gary walks through real-world use cases.

Need quick answers? Check out FAQ, Reporting and Analytics with Power BI, packed with over 100 common questions and links to in-depth resources. You can also join our regular Ask Me Anything: Reporting live events - come along and ask your question directly to our panel of experts. 

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