Learn - build and share learning 101

In this article, we'll set out the end-to-end steps to build your learning content and share it with your people.

If you're new to building Courses in Learn, take a look at the 'Course builder flow chart' in The Academy. This one-page job aid will guide you through all the essential steps to build and share Courses, including the easy-to-forget step of assignments.

In this article we'll cover:

• Create the Lesson(s)
• Build a Course
• Share the Course as mandatory and/or optional content

Unfamiliar with the terms used here? View Learn: terminology explained for an explanation of key system elements. 

Create the Lessons

Lessons are the actual learning, so the first step is to create the Lessons you need. In Learn, the following Learning types are available:

• Instructor-led Lessons for in-person or online training
• URL Lessons (to signpost content anywhere online, e.g. YouTube, your intranet)
• Import and share SCORM, PDF, XLS, PDF, Doc files
• Video Lessons for MP4 and MOV file types
• Document upload Lessons (for learners to provide evidence of learning completed externally)
• Competency Checks, through which learners can demonstrate proficiency

Build a Course

To share Lessons with your people, you'll need a Course. Think of a Course as a wrapper - a way to bring together Lessons and share with your people.

1. Create the Lesson(s) you need (see above)
2. Create a Course
3. Assign the Lesson(s) to the Course
4. Set Lesson pre-requisites if required (to force the order that Lessons must be completed)
5. Add Elective Lessons if required (to offer learners a choice of Lessons to complete the Course)
6. Add an evaluation for the Course, Lesson, or Event
7. Set a deadline for the Course if required

When creating Courses and Lessons, use a consistent coding convention (copy our ready-to-go example!) to make it easy to find and identify the content, and keep your LMS neat and tidy. 

Have you mapped out your mandatory and optional Courses with a training matrix? Get our easy-to-use template here, with a short walkthrough video to get you started.

Share the Course as mandatory and/or optional content

So your Course is ready; now it's time to share the learning with your people as either mandatory or optional learning.

Groups and Catalogues may already exist in your Learn, so check before creating something new. For the below steps, we'll assume that everything needs to be created from scratch:

To assign as mandatory learning:

1. Create a Group
2. Add a User(s) to the Group 
3. Assign the Course to the Group

To assign as optional learning:

1. Create a Catalogue
2. Assign the Course to the Catalogue
3. Create a Group
4. Add a User(s) to the Group 
5. Assign the Catalogue to the Group

Courses also appear as recommendations for Users on the Home page in the ‘Recommended Courses’ carousel. This section is populated based on:

• Content recommended by others
• Highest star-rated content if no User recommendations are available

When you're thinking about your site taxonomy, check out How Catalogues, Categories, and Courses work together to see how to categorise and organise your Courses.

Have you checked which emails and notifications are switched on? Take a look at Notifications and Messages 101 for more detail.

Found this 101 useful? 

Here's a full list of all 101 articles:

• Reporting and Analytics
• LMS roles and responsibilities
• Build and share learning
• Accreditations
• Instructor-led training
• Notifications and messages
• Continuous Personal Development (CPD)

Get deeper learning in The Academy

View ‘Share optional learning with your people’ and 'Share mandatory learning with your people' for the bigger picture of learning assignment including troubleshooting, best practice, and tips from the Kallidus team.

If you're just setting up your Learn, view ‘Big picture - build and curate learning’ to see more about Lesson types, and how to organise content in your Learn LMS - including an explanation of the differences between Courses, Catalogues, and categories.

The Academy is your forever free learning hub for Kallidus products, including live events, eLearning videos, and more. If you're new to The Academy or know someone who is missing out on free learning, contact your Customer Experience Manager or the Support Team to sign up today!