In this article, we'll explain the key terminology in Learn LMS and how they link together. If you're new to Learn, this is a great place to start.
User
Anyone with access to Learn LMS is known as a User. Every User will be allocated an LMS role which defines their level of access to Learn. Find out more about LMS Roles and Responsibilities.
Group
Users are organised into Groups where they share attributes. For example, where they work, what they do, and any additional responsibilities they may have. Once a member of a Group, a User will see all Mandatory and optional learning assigned to the Group.
- Users can be (and usually are) members of multiple Groups
- Users can be manually added to Groups
- Users can be automatically added to Groups, based on the information you know about them
- Courses assigned to Groups are mandatory for Group members
- Catalogues assigned to Groups contain optional Courses, for Group members to browse and select
Lessons
Lessons are the actual learning. Learn LMS includes a selection of different Lesson types, from video Lessons to Instructor-led Lessons, and eLearning. Lessons are not assigned directly to learners. Instead, they are assigned to a Course, and the Course is assigned to your people.
- Lessons can be assigned to multiple Courses
- When a User completes a Lesson, the status of 'Complete' shows in every Course to which it is assigned
- Lessons can be assigned to Courses in any order
- Any combination of Lesson types can be assigned to a Course
Courses
Think of Courses as a wrapper for learning. A Course is a description of any assigned Lessons (the actual learning) and the way those Lessons are shared with your people. Lessons are assigned to Courses, and Courses are then assigned to Groups and Catalogues.
- Courses can be assigned to multiple Catalogues
- A Course without Lessons is not visible to Users
- Courses can be assigned to multiple Groups
- There is no limit to the number of Lessons that can be added to a Course*
*Consider cognitive load when building your Courses. Instead of having one Course with 20 lessons, consider having 4 courses with 5 lessons.
Catalogue
Think of Catalogues as brochures for optional Courses. Build a Course (by assigning Lessons) then assign the Course to a catalogue. The Catalogue can then be assigned to one or more Groups. Everyone in the Group(s) will see the Catalogue and can choose from the learning contained within it.
- Users will typically be assigned multiple Catalogues through membership of Groups
- A Catalogue with no Courses assigned is not visible to Users
Categories
You'll see Categories throughout Learn LMS. Course categories are visible to learners, and can be used to filter the Courses appearing on the 'All Courses' page. All other categories are visible in Learn admin only. They exist to help keep your LMS neat and tidy, and to make it easier to find and report on your LMS content.
Event
Events are the time and place that Instructor-led learning takes place. As such they are available only for Instructor Led Lessons, where you'll see the option to create one or more Events.
Assignments
Learn LMS is all about making assignments – linking together different elements of the system, as you’ve seen from the above descriptions.
Assignments can be made either way between items. For example, the quickest way to assign 5 Lessons to to a Course would be to navigate to the Course, then assign all 5 lessons in one go. The result would be the same if you navigated to each Lesson one at a time, and assigned to the Course - it would just take longer.
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