In this article, we'll list the global variables that can be inserted into any email template in addition to the fields that are specific to each system area.
Think of a variable as a placeholder - a space into which relevant information will be inserted when the email is triggered. Note that variables are unique to each system area. For example variable {1} for an Event template, will contain different information to variable {1} for a Course template.
In addition to the variables specific to each system area, some global variables are also available which can be inserted into any template*. We'll list all the global variables in this article.
For a full list of all the email templates that are sent by Learn LMS, view the article Email templates: content, triggers, and variables.
*with the exception of the EventBookingBookedUserExchange template
Field |
Description |
| {ContextType} | This will be the vocabulary term for the context of each email, e.g. ‘Event’ or ‘Lesson’. Each template will label its own context type. There are 2 variations of this variable: {ContextTypeUpper}: Upper case context type, e.g. ‘EVENT’ {ContextTypeLower}: Lower case context type, e.g. ‘event’ |
| {UserFirstname} | First name of the email recipient |
| {UserLastname} | Last name of the email recipient |
| {UserFullname} | The first and last name of the email recipient, separated by a single space |
| {UserEmail} | Email address of the email recipient |
| {UserName} | User name of the email recipient |
| {FromFirstname} | First name of the email sender |
| {FromLastname} | Last name of the email sender |
| {FromFullname} | The first and last name of the email sender separated by a single space |
| {FromEmail} | Email address of the email sender |
| {SystemName} | The system name as defined in the LMS vocabulary |
| {TeamName} | The team name as defined in the LMS vocabulary |
| {ObjectGuid} | The internal LMS identifier for the context item |
| {LMSURL} | Web address for the Learning Management System |
| {LongDate} | The date at which the email was sent, in long format, e.g. ’07 May 2025’ |
| {ShortDate} | The date at which the email was sent, in short format e.g. ‘07/05/2025’ |
| {LongTime} | The time at which the email was sent – In long format e.g. ’11:46:36’ |
| {ShortTime} | The time at which the email was sent – In short format e.g. ’11:46’ |
| {ObjectGuid} | The internal LMS identifier for the context item |
Sometimes the data that replaces the variables is empty, e.g. the address for an event, or the description for a lesson. For plain text emails if any variable in a line is empty then the entire line is removed from the generated email. For html emails, if all the variables in a <div>…</div>, <span>…</span>, <p>…</p>, or <tr>…</tr> section are empty then the entire section is removed from the generated email.
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