Learn - Share access to reports with a Group Administrator

In this article, we'll show how to assign a User as a Group Administrator. The main benefit of a Group administrator is that they can view reports for all members of the Group, even if they are not direct reports.

Note that the steps below show how to manually assign a user as Group Administrator. It is also possible to create a Group rule to assign a User as Group administrator.

Additionally, if a User with the LMS role of 'Manager' is assigned as Group Administrator for a Primary group, they will see Group members in their Manager dashboard alongside any team members of their own. This can help Managers cover for each other during absences such as holidays, meetings or periods of secondment.

A Group administrator has a very limited view of Learn admin*:

• They will see only the Groups of which they are a Group Administrator
• They cannot view or edit User profiles for Group members (unless they are direct reports)
• Reports are pre-filtered to show only members of Groups of which they are a Group Administrator
• Cannot assign learning to the Group
• All Courses, Lessons, and Events are visible, but no changes can be made*
• They can view CPD programmes, and Assign Users to a CPD Period

*The above list will vary depending on the role a User has, and any additional responsibilities they may have been given. For example, if a User has also been made a Course tutor they will have permission to make changes to a Course and associated Lessons and Events.

To be assigned as a group administrator, a user must have the LMS role of either Manager or Manager/Tutor.

If a custom LMS role is created, add the ACL permission Admin.Groups.Administered to permit any User with the custom LMS role to be assigned as Group administrator.

Steps to make a User a Group Administrator

1. Browse to the 'Group' area of Learn admin:
2. Select a Group. Use the search fields to refine the list if needed:
3. Select 'Administrators' from the Group administration menu:
4. Select 'All' to view all Users with the LMS role needed to be assigned as Group Administrator. Use the search (if necessary) to refine the list. Select 'Current' to view all currently assigned Group administrators:
5. Place a check the box next to a Users name
6. Select 'Submit' when you're done to submit and confirm the change

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