Learn - Delegate Event admin to an Event Administrator

In this article, we'll show how to assign colleagues as an Event administrator, so they can share day-to-day admin for Events and reduce the admin burden on the LMS admin team.

An Event Administrator can manage every aspect of an Event for which they are an administrator, including receiving notifications relating to the Event and acting as an Event approver. For example, permission might not be needed to go on a course, but a User may need to request permission to book a specific Event date.

Many organisations give their trainers the 'Event administrator' role so that they can:

• Update Event attendance as soon as the Event closes
• Print a register of attendees
• Book places for colleagues who turn up to an Event without having booked a place

Steps to assign the LMS role 'Tutor' to a colleague

To be nominated as an Event Administrator, a User must have the LMS role of 'Tutor'. Here's how to set that up:

1. In Learn admin, browse to Settings:
2. Choose the option 'LMS roles' from the administration menu
3. Select the LMS role 'Tutor' from the list of LMS Roles. (this is the minimum level of access a User must have to be nominated as Administrator for an Event) 
4. Select 'User' from the role administration menu:
5. Select the User who you would like to have the 'Tutor' role
6. Select 'Submit' to save the role assignment

Steps to specify a User as Administrator for an Event

1. Navigate to any Event in Learn
2. Choose 'Select', alongside the Administrator option
3. Select the person from the list
4. Select 'Submit' to save

New to Instructor-led training in Learn LMS? Take a look at the 'Instructor-led training checklist' article for a quick run through the key steps to create, manage, share, and report Instructor-led training. 

For detail about how to delegate responsibility to colleagues for other aspects of Learn admin, take a look at the 'Roles and Responsibilities' super user guide.

Get deeper learning in The Academy

To get the full picture of Instructor-led training, including suggestions for good practice and tips from the Kallidus team, take a look at the 'Instructor-led training 101' Course.

To take your knowledge to the next level and find out how to work efficiently at scale with Events - including how to create an entire schedule of Events with just a few clicks - view the 'Event Hacks' Course. 

The Academy is your forever free learning hub for Kallidus products including live events, eLearning videos, and more. If you're new to The Academy or know someone who is missing out on free learning, contact your Customer Experience Manager or the Support Team to sign up today!