Learn - Delegate ownership of a Course(s) to a Course Tutor/Course Administrator

In this article, we’ll compare the ‘Course Tutor’ and ‘Course Administrator’ responsibilities. Users assigned as Course Tutors or Course Administrators have very similar access to Learn admin. The primary reason is to give ownership of a Course and its associated activities, such as assigning learning materials, overseeing events, and generating reports.

LMS Administrators may appoint Users as Course Tutors or Course Administrators to delegate LMS administration duties to SME's (subject matter experts) within their respective fields of expertise, or to provide access to course reporting.

A User must have an LMS role of Tutor (or higher) to be made a Course Tutor or Administrator.

We'll cover:

• The Course Tutor / Course Administrator view of Learn admin
• Steps to assign a User as Course Tutor
• Steps to assign a User as a Course Administrator

The Course Tutor / Course Administrator view of Learn admin

Course Tutors and Administrators have a very similar - and limited - view of Learn admin. They will see only the Course(s) for which they are a Tutor or Administrator, and any Lessons and Events assigned to the Course(s). Reports will be limited to only the Course(s) for which they are a Tutor or Administrator.

The table below describes the key activities available to both Tutors and Administrators.

Activity	Course Administrator	Course Tutor
Manage Events connected to the Course of which they are a tutor, e.g. book users, mark attendance	X	X
Assign Lessons and deploy the Course to Groups and Catalogues	X	X
Sign-off Competency Checks		X
Approve requests for Course enrolment		X

Steps to assign a User as Course Tutor

1. Browse to the 'Course' area of Learn admin:
2. Select the title of the Course that the User is to be made a Course Tutor for. Use the search fields to refine the Course list or scroll to find the required Course:
3. Select the User against the 'Tutor' field on the Course Details page using 'Select':
4. Select 'Submit' to confirm and save:

Note: When a User is nominated as Tutor for a Course, they are automatically made a Course Administrator.

Steps to assign a User as a Course Administrator

1. Browse to the 'Course' area of Learn admin:
2. Select the title of the Course that the User is to be made a Course Administrator for. Use the search fields to refine the Course list or scroll to find the required Course:
3. Select 'Administrators' from the Course administration menu
4. Set the search to 'All' and scroll to find the User or use the search area to refine the list for user selection. Where other users are already set as Course Administrators they will display as 'current':
5. Check the Tick box for the User
6. Select 'Submit to submit and save

Note: When a User is nominated as an Administrator for a Course, they are automatically made the Course Tutor (if a Tutor is not already nominated).

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