In this article, we’ll show how to view and edit LMS roles in Learn LMS.
The automated people-data feed will usually be configured to make student and Manager LMS role assignments. However, it may be necessary to give greater admin access to specific colleagues, for example, to share admin duties, or allow an individual to take ownership of a learning activity.
Where that is the case, LMS roles can be assigned manually in Learn admin. A few things to know about LMS roles:
- The specific permissions for each role is determined by ACL (Access Control) permissions
- Users cannot assign roles granting greater access than their own role
- New LMS roles can be created from scratch or by copying and amending an existing role
We recommend that you check regularly to see which Users have access to Learn admin.
We'll cover:
- Steps to view LMS role assignments
- Steps to assign an LMS role to a User
- Steps to unassign an LMS role
Steps to view LMS role assignments
For this example, we'll check to see which Users have the LMS role 'LMS administrator'.
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In Learn admin, browse to Settings:
- Select LMS Role from the Settings administration menu. All LMS roles will be listed
- Select the name of an LMS role from the list to view its properties:
- Selec User from the LMS role administration menu. All Users with the selected LMS role will be listed:
Steps to assign an LMS role to a User
- Follow the steps above to view LMS role assignments
- Select All to view all Users in Learn LMS. If necessary, enter a further search term to narrow down the list:
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Check the box next to the name of the User who should be assigned the role:
- Select Submit to save. Next time the User logs into Learn, the new LMS role will be applied
Steps to unassign an LMS role
- Follow the steps above to view LMS role assignments
- Uncheck the box next to the User's name
- Select Submit to save
Ask the Community🤝
Want to connect with peers and hear how LMS roles are used in their organisation? Our customer Community is a great place to get quick, relatable advice - so jump in, ask your question, and learn from the wider customer Community.
Get deeper learning in The Academy🎓
View Key LMS roles and responsibilities uncovered for an introduction to default LMS roles, and learn how you can confidently delegate responsibility for key activities. If you're planning to create a custom LMS role, we recommend connecting with our Professional Services team for advice - custom LMS roles can get complicated! Contact your Customer Experience Manager to start the conversation.