Learn - ACL permissions: manage access to specific features and functions in Learn

In this article, we'll explain what ACL permissions are, and show how to add and remove them from an LMS role. This might be necessary for example, to get access to a new feature in Learn or to remove the permission for managers to access Learn admin.

We'll cover:

• What are ACL permissions?
• Steps to add an ACL permission to an LMS role
• Steps to remove an ACL permission from an LMS role

View a full list of ACL permissions available in Learn LMS

Jump to the end of this article to download a spreadsheet detailing all the ACL permissions available in Learn LMS.

What are ACL permissions?

Learn offers six standard LMS roles, each granting varying levels of system access, ranging from the restrictive student role to the comprehensive LMS Administrator role.

Each LMS role is assigned a number of ACL permissions, each controlling access to a specific feature or function. ACL permissions are very granular. For example, an LMS role may include the ACL permission required to view Course properties but may not include the ACL permission required to edit Course properties. A full list of ACL permissions and a description of their purpose is attached to this article.

We recommend that you periodically review which Users have access to Learn admin to minimise the risk of unauthorised access to Learn admin. 

Steps to add an ACL permission

1. Browse to the ‘Settings’ area of Learn admin:
2. Select ‘LMS Role’ from the Settings administration menu. All LMS roles will be listed 
3. Select the LMS role. For this example, the LMS administrator role is selected:
4. Select 'New':
5. Add the ACL permission into the free text field. Refer to the ACL permission guide attached to this article for a full list of ACL permissions:
6. Select 'Save'. Repeat steps 4 and 5 to add further ACL permissions
7. When you're done, select 'Submit' to save the changes to the LMS role

Steps to remove an ACL permission

For this example, the permission to access Learn admin will be removed from the Manager role. 

1. Follow steps 1 to 4 above to browse to the LMS role that you wish to amend
2. If the permission you wish to remove is immediately visible, select 'Delete' as per the below screenshot. Alternatively use the search option to find the ACL permission you need (a full list of ACL permissions is attached to this article):
3. Select ‘Submit’ to save and confirm the change. The change will take effect immediately:

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Download the spreadsheet

This XLS lists all the ACL permissions available in Learn LMS, along with a description of what they do, and the LMS roles for which they are included. Use this to document any new LMS roles you create.