In this article, we'll show how to assign colleagues as an Event administrator, so they can share day-to-day admin for Events and reduce the admin burden on the LMS admin team.
An Event Administrator can manage every aspect of an Event for which they are an administrator, including receiving notifications relating to the Event and acting as an Event approver. For example, permission might not be needed to go on a course, but a User may need to request permission to book a specific Event date.
Many organisations give their trainers the 'Event administrator' role so that they can:
- Update Event attendance as soon as the Event closes
- Print a register of attendees
- Book places for colleagues who turn up to an Event without having booked a place
Steps to assign the LMS role 'Tutor' to a colleague
To be nominated as an Event Administrator, a User must have the LMS role of 'Tutor'. Here's how to set that up:
- In Learn admin, browse to Settings:
- Choose the option 'LMS roles' from the administration menu
- Select the LMS role 'Tutor' from the list of LMS Roles. (this is the minimum level of access a User must have to be nominated as Administrator for an Event)
- Select 'User' from the role administration menu:
- Select the User who you would like to have the 'Tutor' role
- Select 'Submit' to save the role assignment
Steps to specify a User as Administrator for an Event
- Navigate to any Event in Learn
- Choose 'Select', alongside the Administrator option
- Select the person from the list
- Select 'Submit' to save
New to Instructor-led training in Learn LMS? Take a look at the 'Instructor-led training checklist' article for a quick run through the key steps to create, manage, share, and report Instructor-led training.
For detail about how to delegate responsibility to colleagues for other aspects of Learn admin, take a look at the 'Roles and Responsibilities' super user guide.
Ask the Community🤝
Want to connect with peers and hear how they manage Instructor-led training in their organisations? Our customer Community is a great place to get quick, relatable advice - so jump in, ask your question, and learn from the wider customer Community.
Get deeper learning in The Academy🎓
The Academy provides structured learning paths you can follow at your own pace, along with live events where you can connect with the Kallidus team and fellow learners. Here's some relevant content to get you started:
- Manage Instructor-led training with Events: create, share, manage, and evaluate Events
- Event Hacks: top tips for saving time and working efficiently with Events
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