You may need to remove outdated or inactive Courses and Lessons without deleting them entirely. Whether you're streamlining your learning content, preparing for new cohorts, or managing compliance, unenabling content is an effective way to archive it. This lets you retain completion history while preventing users from accessing the material.
This article will cover:
- How to unenable a Course or Lesson
- How does unenabling a Course or Lesson impact Learners?
- How does unenabling impact reporting?
- Customer tips for archiving
How to unenable a Course or Lesson
- Go to Courses
- Select either Course or Lesson
- Use the search bar to find the course or lesson you want to unenable. You can filter by availability
- Scroll to the bottom of the Details page, and click the button to disable it
- Click Submit to save your changes
How does unenabling a Course or Lesson impact Learners?
Unenabling a Course or Lesson immediately removes it from view for learners who have yet to start it and limits access for those who have. This will appear differently depending on if the Learner has completed it or if they are still in progress.
Unenabling a Course
In progress: The Course is removed from the Learner’s My Courses. If reenabled later, their progress is retained.
Completed: The Course stays visible in Courses I’ve done, but the learner can no longer view its content.
Unenabling a Lesson
In progress: The Lesson is removed from any Course it’s part of. The Course remains accessible, unless all Lessons in the Course are unenabled - then the whole Course becomes unavailable.
Completed: The Lesson is removed entirely from view, even in Courses I’ve done. If all Lessons in a Course are unenabled, the Course won’t appear at all.
Note: There's no difference in behaviour between mandatory and optional Courses - unenabling works the same for both.
How does unenabling impact reporting?
By default, Learn LMS reports are filtered to include only enabled Courses and Lessons. This means:
- Unenabled Courses and Lessons will not appear in reports unless filters are manually adjusted
- To include archived content in reports, remove or adjust the Course is enabled? or Lesson is enabled? filter in the reporting view
- Historic completion data remains stored and can be surfaced when required
Customer tips for archiving
"We like to unenable courses, but not the lessons within the course. The benefit of this is that Learners can still view that the course has been completed in Courses I've done. Unenabling the lessons within the course would mean that the course wouldn't appear anywhere."
"I set up a course category of Archived, which I move my archived courses into."
"I've found that renaming any archived courses or lessons to begin with 'ZZZ' makes them easy to identify and moves them to the bottom of the list of results."
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