When recruitment is complete on a vacancy, you should set it to 'Filled' or 'Archived' status. This moves all candidates associated with the vacancy to an archived status, helping your system to run quicker, with reduced volumes of data being displayed on the candidates tab.
You can always review candidates against archived vacancies, by clicking 'Archived' or 'All' in the Candidates list page sub-menu.
If necessary, you can move candidates out of archived status by simply changing the vacancy back to 'Closed' status.
To archive a vacancy:
1) Log in to the back office
2) Go to the Vacancies tab
3) Locate the vacancy you want to archive
4) Choose Edit this vacancy from your options menu
5) Choose Filled in the Status dropdown list
You can also change vacancy statuses in bulk by selecting multiple vacancies on the data grid and choosing 'Change status' in the bulk action dropdown list.
I cannot see some of the options described above. What do I do?
Majority of the options are configurable and some might not appear due to your level of access. Those include:
- Folder structure not showing on the left
- Inability to edit vacancy
- Bulk menu is not showing the right option (Change workflow status)
If any of the above does not show please contact your HR department to allow you more access.
Can I still search across archived vacancies?
Yes, for the best results please make sure you search across all applications - please have All selected under Candidates sub-menu.
Does the duplicate spotter checks across all archived vacancies?
Yes, the functionality was designed to check across all applications including those who were archived.