The duplicate spotter is a standard piece of functionality within the Kallidus Recruit back office, which notifies recruiters that someone who has submitted an application may already have applications to the same role, or other roles, in the system.
Possible duplications will be automatically flagged by displaying a highlighted exclamation mark on the datagrid. The icon is available for every submitted candidate in the back office.
Recruiters may then confirm the status of the candidate by clicking the icon, and checking the red or white option on the popup page:
Recruiters can then process duplications as they see fit (e.g. withdrawing duplicate applications), but for system purposes, they will be treated the same as any other candidate.
How the duplicate spotter identifies duplicate applications
By default the duplicate spotter checks for either:
- Surname match and the first letter of the name (in case people use variations)
OR
- Email address is the same
I cannot see the options mentioned above. What do I need to do do?
You may be in a security group without access to this area - please contact your HR team to allow you more access.
Can I see duplicates in the Hiring Manager/Recruitment portal?
Unfortunately, this is not a current functionality.
Can I change the conditions of the duplicate spotter?
Yes, we do offer a custom script option. Please submit your request via Zendesk help centre with conditions which system should check against. If you are unsure what is possible please speak to your Account Manager.