Reporting - The Users, Groups, and sign-in history report

*** Please note, this article refers to the All-new Reporting and Analytics. View the FAQ for more details. ***

In this article, we'll explore the Users, Groups, and sign-in history report. This report is available to all customers with Power BI. We'll summarise what the report includes, and how it might be used, along with key things to know about the report.

The report is an essential housekeeping tool. View this report regularly to keep your Learn LMS organised and running smoothly. The report shows:

• How many starters and leavers you’ve had over the last year
• How many people are signing in to Learn
• Keep on top of your Learn site administration by drilling into key metrics on the dashboard
• Users and their LMS role, so you can check people have the right level of administrative access 
• Groups that do not have a manager assigned

Watch the video below to find out more:

Important things to know about this report 

The report is dashboard-driven with interactive metrics designed to let you focus on the data that matters most. Some key things to know about the report:

• The report does not contain any learning history data
• There is a data export limit of 150,000 rows

How often does the reports database refresh?

• The report database refresh twice a day
• A time stamp showing the most recent database refresh is shown in every fixed report
• The 'database refresh' timestamp can also be added to a user-created report
• Each Dataset is refreshed individually, so the time stamp may differ between reports using different Datasets
• Where a fixed report and a user-created report are built using the same dataset, the time stamp will be the same

Find out more about reporting and analytics with Microsoft Power BI

Join us live for Key techniques for using Power BI fixed reports in The Academy. We'll start with a tour of the Power BI reporting area, then, we’ll open up the Learning Progress report and using real-life examples, we’ll dive into the detail.

If you're using Reporting and Analytics already and have a question, come along to our 'Ask me Anything' events in the Academy to ask questions and share feedback directly with the team.

Join us for our update and roadmap live event to see the latest feature releases and roadmap for the next quarter and share feedback directly with the team. 

Don't have your Academy account yet? Contact your Customer Experience Manager or the Support Team to sign up today.