Reporting - Give a User permission to access Reporting and Analytics

*** Please note, this article refers to Reporting and Analytics with Power BI. View the FAQ for more details. ***

In this article, we'll explain how to give a User permission to access all-new reporting and analytics powered by Power BI. Administrators can choose between two levels of access: access to fixed reports and reports created by the team, or the same access with the additional ability to create and edit reports.

In this article we'll cover:

• Enable a User to view and edit reports
• How to allow a User to view ALL data - even if otherwise restricted by the security model

Enable a User to view and edit reports

Watch the video or follow the steps to see how:

1. Browse to the Manage Users area:
2. Find the User that requires access to reporting.
3. Select Actions
4. Select Edit:
5. Scroll down to the 'Roles' section. There are two options here: 'Reporting' and 'Edit' reports. Select 'Reporting' and the User will have access to view the Fixed reports and reports created by colleagues. Select 'Edit reports', and the User will also have access to create and edit reports:

Note that:

• Enabling the 'Edit reports' option does not grant immediate access. It may take up to an hour for permission to become active
• The black bar (with Learn, Perform, Manage Users and Reports) is not visible when impersonating a User

Allow a User access to ALL data - even if otherwise restricted by the security model

When users are given access to reporting and analytics, their view of the data is dictated by the permissions associated with their role.

For example, if a Manager is given access, they will see results for their direct reports only. Any User who is a Group administrator will see data about members of any groups for which they are a Group administrator.

In some circumstances, however, it may be beneficial to allow a User unrestricted access to see all data in Learn LMS, for example, an LMS Administrator or a senior manager. To achieve this, add the ACL permission to the Users' role: Admin.Reports.PowerBI.ShowAllData

Watch the video to see how:

Discover more about reporting with Power BI

Looking for quick answers? Check out FAQ, Reporting and Analytics with Power BI, packed with over 100 common questions and links to in-depth resources. 

If you're new to reporting with Power BI, Reporting and analytics 101 introduces the fundamentals to help you get started. For a deeper dive, the short Academy Course Five must-know features explores these key topics in more detail and serves as the starting point for the Get Started: Reporting and analytics with Power BI course. 

You can also join our regular Ask Me Anything: Reporting live events - come along and ask your question directly to our panel of experts. 

Don't have your Academy account yet? Contact your Customer Experience Manager or the Support Team to sign up today.