Reporting - Give a User permission to access Reporting and Analytics

*** Please note, this article refers to the All-new Reporting and Analytics. View the FAQ for more details. ***

In this article, we'll explain how to give a User permission to access all-new reporting and analytics powered by Power BI. Administrators can choose between two levels of access: access to fixed reports and reports created by the team, or the same access with the additional ability to create and edit reports.

In this article we'll cover:

• Steps to enable access to view and edit reports
• How to allow a User to view ALL data - even if otherwise restricted by the security model

Watch the video or follow the steps to see how:

Steps to enable access to view and edit reports

1. Browse to the 'Manage Users' area:
2. Find the User that requires access to reporting.
3. Select 'Actions'
4. Select the 'Edit' action:
5. Scroll down to the 'Roles' section. There are two options here: 'Reporting' and 'Edit' reports. Select 'Reporting' and the User will have access to view the Fixed reports and reports created by colleagues. Select 'Edit reports', and the User will also have access to create and edit reports:

Note that:

• Enabling the 'Edit reports' option does not grant immediate access. It may take up to an hour for permission to become active
• The black bar (with Learn, Perform, Manage Users and Reports) is not visible when impersonating a User

Allow a User access to ALL data

When a User is given access to reporting and analytics, their view of the data will be dictated by the permissions associated with their role. For example, if a Manager is given access, they will see results for their direct reports only. A Senior Manager will see data about themselves, and about anyone who is one of their direct report. Any User who is a Group administrator will see data about members of any groups for which they are a Group administrator.

In some circumstances, however, it may be beneficial to allow a User unrestricted access to see all data in Learn LMS, for example, an LMS Administrator or a senior manager. To achieve this, add the ACL permission to the Users' role: Admin.Reports.PowerBI.ShowAllData

Watch the video to see how:

Find out more about reporting and analytics with Microsoft Power BI

Join us live for Key techniques for using Power BI fixed reports in The Academy. We'll start with a tour of the Power BI reporting area, then, we’ll open up the Learning Progress report and using real-life examples, we’ll dive into the detail.

If you're using Reporting and Analytics already and have a question, come along to our 'Ask me Anything' events in the Academy to ask questions and share feedback directly with the team.

Join us for our update and roadmap live event to see the latest feature releases and roadmap for the next quarter and share feedback directly with the team. 

Don't have your Academy account yet? Contact your Customer Experience Manager or the Support Team to sign up today.