Skip to main content

Sapling - Seismic Learning Integration Guide

Bolaji Elusogbon
Updated

Introduction

The Kallidus Sapling platform helps HR and People Operations teams automate and streamline administrative tasks so they can focus on employee experience, retention, and creating an amazing culture for the most successful teams.​​

Seismic Learning (formerly Lessonly) is a seamless training and coaching platform that helps ramp your team and skyrocket your productivity in as little as 10 days. 

With the Seismic Learning integration, Sapling will:

  • Create Users: When a new hire completes preboarding in Sapling, they will automatically be created in Seismic Learning

  • Update User Attributes: When a user profile is updated in Sapling, the corresponding user profile will be updated in Seismic Learning

  • Deactivate Users: When a user is offboarded in Sapling, the corresponding user in Seismic Learning will automatically be deactivated

  • Link Users: Existing Sapling users will be linked to corresponding users in Seismic Learning based on Company Email

blobid0.jpg

How it Works

Create Users

  • When a new hire completes preboarding in Sapling, they will immediately be created in Seismic Learning with their personal information and job details

  • The new hire will then be invited to Seismic Learning based on your company settings in Seismic Learning

  • Check out the Supported Fields section for what fields are synced from Sapling to Seismic Learning for user creation

Update User Attributes

  • When a user profile is updated in Sapling, the corresponding user profile will immediately be updated in Seismic Learning

  • Check out the Supported Fields section for what fields are synced from Sapling to Seismic Learning for user updates

Deactivate Users

  • When a user is offboarded in Sapling, the corresponding user in Seismic Learning will automatically be deactivated once the Sapling Access Cutoff date (specified during offboarding) is reached

  • Check out this article for more information on offboarding users in Sapling

Link Users

  • As long as the integration is enabled, a daily (overnight) sync will link existing Sapling users to corresponding Seismic Learning users based on Company Email

  • Check out the Before Enabling the Integration section to get the most of the initial user linking when the integration is first enabled 

Before Enabling the Integration

Sapling will only auto-create Seismic Learning accounts for new hires that complete preboarding after the integration is enabled. 

As such, before enabling the integration you need to manually create Seismic Learning accounts for all your existing Sapling users (if they don't already have one). For a speedier solution, please chat with Seismic Learning Support and ask if you're able to do so via bulk upload. 

Once the integration is enabled, existing Sapling users will be linked to corresponding Seismic Learning users based on Company Email. Once linked, user updates in Sapling will sync to Seismic Learning going forward. 

Setting Up the Integration

Part 1: Retrieve your API key in Seismic Learning

  1. From your home page, navigate to Settings

  2. Under API & Webhook, copy the API key and subdomain for Part 2 of the setupmceclip1.png

Part 2: Enable the Seismic Learning integration and configure the L/D/E filters in Sapling

  1. Under Administration Tools, navigate to Integrations

  2. Scroll down to find the Seismic Learning integration and enable the integration slider
  3. Paste your Seismic Learning subdomain and your Seismic Learning API key
  4. Specify which Location, Department, and Employment Statuses the integration applies to, and click "Next"
  5. Confirm your configuration details and click "Activate" to complete the integration

Supported Fields

Kallidus is continually expanding the number of fields that sync between Sapling and Seismic Learning.

Please note that is not possible to exclude or custom map any of the supported fields above, or map any additional fields at this time. 

Key Factors to be aware of

Field Name Matching

  • For the fields to sync correctly, the naming conventions must match between Sapling and Seismic Learning for both the fields names and field values (for dropdown fields)

Duplicating/Re-creating Users in Seismic Learning

Where possible, please avoid duplicating or re-creating users (after deleting them) in Seismic Learning. If you were to do so, the user's new Seismic Learning profile will not be automatically linked to their existing Sapling profile - even if the Company Email matches. In this event, please reach out to our Support team so we can manually link those profiles for you on the back end. 

Filters in Sapling

Sapling supports filtering, and allows you to identify what users you want to keep synced based on the following:

  • Location

  • Department

  • Employment Status

Looking to do more?

Want to build your own custom integration? Check out the publicly available resources below:

Related articles