In this article, we'll show how to change the time of an Event and automatically send an updated calendar invite to all booked attendees.
Steps to change the time of an Event
- Browse to an existing Event in Learn.
- Select 'Edit' to view the Event properties:
- Select 'Schedule' from the Event administration menu. The schedule for the Event is displayed.
- Select ‘Edit’ to change the timings for a specific day:
- Update the timings, and select 'Save'. All learners booked to attend the Event will receive a new calendar invite with the updated timings.
Send a message from Learn to notify learners you're making a change
Ahead of changing the time, you may wish to send to all people booked into the Event, a one-off message from Learn. This gives an opportunity to explain why an Event time is changing and to look out for a new calendar invite.
A copy of the message will be retained in the learner's profile for audit purposes. The 'Send email' option is available here, in the Event Administration menu:
Note that if the schedule contains multiple dates, a notification will be sent each time a change is made.
New to Instructor-led training in Learn LMS? Take a look at the 'Instructor-led training checklist' article for a quick run through the key steps to create, manage, share, and report Instructor-led training.
Get deeper learning in The Academy
To get the full picture of Instructor-led training, including suggestions for good practice and tips from the Kallidus team, take a look at the 'Instructor-led training 101' Course.
To take your knowledge to the next level and find out how to work efficiently at scale with Events - including how to create an entire schedule of Events with just a few clicks - view the 'Event Hacks' Course.
The Academy is your forever free learning hub for Kallidus products including live events, eLearning videos, and more. If you're new to The Academy or know someone who is missing out on free learning, contact your Customer Experience Manager or the Support Team to sign up today!