In this article, we'll show how to change the time of an Event and automatically send an updated calendar invite to all booked attendees.
Steps to change the time of an Event
- Browse to an existing Event in Learn.
- Select 'Edit' to view the Event properties:
- Select 'Schedule' from the Event administration menu. The schedule for the Event is displayed.
- Select ‘Edit’ to change the timings for a specific day:
- Update the timings, and select 'Save'. All learners booked to attend the Event will receive a new calendar invite with the updated timings.
Send a message from Learn to notify learners you're making a change
Ahead of changing the time, you may wish to send to all people booked into the Event, a one-off message from Learn. This gives an opportunity to explain why an Event time is changing and to look out for a new calendar invite.
A copy of the message will be retained in the learner's profile for audit purposes. The 'Send email' option is available here, in the Event Administration menu:
Note that if the schedule contains multiple dates, a notification will be sent each time a change is made.
New to Instructor-led training in Learn LMS? Take a look at the 'Instructor-led training checklist' article for a quick run through the key steps to create, manage, share, and report Instructor-led training.
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Want to connect with peers and hear how they manage Instructor-led training in their organisations? Our customer Community is a great place to get quick, relatable advice - so jump in, ask your question, and learn from the wider customer Community.
Get deeper learning in The Academy🎓
The Academy provides structured learning paths you can follow at your own pace, along with live events where you can connect with the Kallidus team and fellow learners. Here's some relevant content to get you started:
- Manage Instructor-led training with Events: create, share, manage, and evaluate Events
- Event Hacks: top tips for saving time and working efficiently with Events
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