In this article, we’ll explain how Users, Groups, and Courses are connected, and how to move easily between key system areas using breadcrumbs, quick links, and clickable items to complete everyday tasks.
We'll show how:
- Breadcrumbs, Quicklinks and item links help you move quickly around Learn admin
- Groups are used to organise Users and control how learning is assigned
- Lessons (the actual learning) are assigned to Courses to share with your people
Breadcrumbs, Quicklinks and item links help you move quickly around Learn admin
Navigation tools make it easy to move around the system without getting lost. breadcrumbs help you go back, while quick links and clickable item names let you jump directly between related users, groups, and courses.
Key points:
- Use breadcrumbs to retrace your steps
- Use Quicklinks to jump between connected items (e.g. User → Group)
- Select names (users, groups, courses) to open and view item properties
Groups are used to organise Users and control how learning is assigned
From a group page, you can view members, check assigned courses, and see any catalogues available to the group.
Key points:
- Users are organised into Groups
- Groups are assigned mandatory and optional learning
- Courses assigned to Groups are mandatory for Group members
- Catalogues assigned to Groups are available for all members to browse optional learning
Lessons (the actual learning) are assigned to Courses to share with your people
Lessons are the actual learning; however, to assign lessons to your people, they must first be added to courses, and the course is then assigned to your users.
Key points:
- Lessons are the actual learning content
- Lessons must be added to a course before they can be delivered
- Courses are assigned to groups to reach users
- Courses can also be added to catalogues for optional learning
New to Learn admin? Here's how to get started
If you’re a brand‑new Learn LMS administrator, welcome! There’s a lot to explore - but you’re fully supported. We have people, resources, and a whole community ready to help you succeed.
☎️ 1. Contact our Support team
Contact the Customer Support Team to let them know you’re a new administrator. They’ll help get you set up, introduce you to your Account Manager, and make sure you know where to go for help.
🤝 2. Say hello in the Community
Join our customer Community to meet other Learn admins, ask questions, and share experiences. It’s a great way to connect with peers who’ve already solved the challenges you’re about to face.
🎓 3. Begin your learning in The Academy
Request your Academy account and jump into Get started: Learn, a course designed specifically for new admins. You can also join our live events— an excellent way to meet the Kallidus team and learn alongside other customers.