Introduction
Sapling's Onboarding and People Operations solution is here to help set up your new hires for success during onboarding and beyond.
Think of Sapling as your hands-on, interactive HR task management system - keeping your team members engaged and informed during all transition periods (everything from preboarding --> onboarding--> ramping up --> role transitions --> offboarding).
This article covers the following topics:
- Get alerts about important new hire information
- Complete the New Hire Information Form
- Keep track of your team's progress
- Support and coach your new hires to continually improve
- *Bonus: using Sapling's Time Off module as well?
Get alerts about important new hire information
At the beginning of the onboarding experience, your new hire will be invited to the Sapling platform to complete Preboarding. This experience is designed to help them learn about your company and support HR in collecting critical employee data.
To notify you that this process has begun, you might be CC'd on a New Hire welcome email (example below). This email has key details for you and your hire to be aware of (schedule, expectations, etc).
Complete the New Hire Information Form
If any information is required from you during the Preboarding process (things like preferred computer type, desk location, etc), you’ll be sent a New Hire Form to complete.
The link in this email will take you to a web form where you'll be able to enter any information that the People Operations team needs to collect to ensure the new recruit can start contributing from day one.
*Note: This form can also be completed within Sapling from your team page (Home > Team > click "Complete info").
Keep track of your team's progress
At the heart of team member success is the collaborative and effective completion of Tasks.
You can monitor and support your new hire's activities (when they've signed important documents, completed training, etc) by viewing your Team Page (Home > Team).
Here, you will see all of your team's tasks as well as your own. Use filters along the top to narrow which tasks you'd like to review.
Support and coach your new hires to continually improve
To ensure open communication with your team, you can use the Task commenting feature to stay engaged, check progress is being made, or give praise.
To comment on a task, click on a task and scroll to the Comments section. Use the @name feature to tag someone, and click "Add" to post your comment.
The teammate you tag will then receive a notification email alerting them to your comment and giving them the option to respond.
*Bonus: using Sapling's Time Off module as well?
Check out our article on Responding to Time Off Requests to learn how to approve/deny Time Off requests for your team!