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Learn - How to manually add a User

Mike Smithers
Updated

In this article, we'll show how to manually add a one-off User to Learn LMS. This may be necessary to share access to Learn LMS with contractors, temporary workers, and seasonal staff - and also to create a test account for your Learn admin team. Permanent employees are more likely to be added via the automated People-data feed from your HR data source.

Note that:

  • Username is a mandatory field
  • Import key is optional, but advised. It is a constant identifier when the Username (which maybe an email address) can sometimes change 
  • Users will recieve a registration email which explains how to log into Learn LMS 

If you are unsure if you have identity server IDS or the earlier version (IDS3), view 'How to tell which version of Identity Server you have, IDS3 or the latest version (IDS)'.

Note: If your site uses an automated people-data feed to add users from your HR data source, then manually added User will be unenabled when it next runs. View this article to find out how to prevent that.

Steps to manually add a User

  1. Select Manage users: LEARN_ManageUsers.png
  2. Select Add user: UserManagement_AddUser.png
  3. Add in the basic information required to create a User
  4. Select Submit to save. The new User is created. The User will have the Student LMS role

Note that it is also possible to begin the process of adding a new User by selecting 'New' from the Users page in Learn admin: 

LEARN_User_New_Admin.png

Note:  When adding a user, a welcome email will be sent. This will invite the user to the system and let them set their password for the first time (if non SSO).

Ask the Community🤝

Want to connect with peers and hear how they work with Kallidus? Our customer Community is a great place to get quick, relatable advice - so jump in, ask your question, and learn from the wider customer Community. 

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