Learn - People and Groups

This module focuses on People and Groups. You'll see where people data is stored in every User profile, and also how to manually add Users to Learn.  

Then we’ll look at Group Rules – you’ll see how they’re used to automatically assign training. And lastly, primary groups, the mechanism through which line management hierarchy is defined. 

Tutorials in this module: 

• User profiles and people data (9m 56s) 
• Manually add and manage Users (7m 28s) 
• Group rules (7m 56s) 
• More about Group rules (6m 14s) 

User profiles and people data 

So where does all your HR data end up, and how is it used? We’ll take a look at a User profile and see in practice, some of the key concepts and principles first communicated in the Big Picture: Users. We’ll also consider how unreliable HR data can impact your day-to-day actions in Learn. 

 

Manually add and manage Users 

Sometimes you’ll need to add new Users manually. Perhaps the People Data Feed won’t run before you need a User to get access to Learn? Or perhaps the User will never be added to your HR system, and so never be added automatically by the People Data Feed? 

 

Group rules 

See how to automatically add Users to Groups based on anything you know about them. And that could be the HR data you hold, or simply learning they’ve previously completed. Group rules open up a whole world of automation – but always remember – they’re only as effective as the data on which they are based. 

More about Group rules 

Want to know more about Group rules? This video introduces ‘OR’ rules and considers the different ways a rule can be constructed with the key message – keep it as simple as possible!